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How to Use a Password Organizer & Why

We all know we need passwords to secure our online accounts and all the personal and sensitive data we store on our devices.

However, lots of passwords are easy to crack. Hackers use advanced tools to uncover usernames and passwords to steal personal data and commit identity fraud.

Many websites and apps offer two-factor authentication (2FA) to protect your accounts additionally. But even 2FA isn’t always enough to increase your online security because your passwords still linger in your browser or somewhere in your device’s storage.

So, what’s your best line of defense? A password organizer.

What Is a Password Organizer?

A password organizer is an app that helps you manage all your passwords in one place. It stores passwords for all your accounts in an encrypted database and secures them with a single master password.

Think of it like a highly-secure, unbreakable vault that no one but you can get in. Only you hold the master key, and there’s no way for anyone to steal it.

But wait. Is your master password uncrackable?

It could be if you made it really strong, using both numbers and upper- and lower-case letters, maybe even add a few special symbols. Potential hackers would need weeks to crack it, but your password manager wouldn’t even let them.

If it detects a breach, it will change your master key and keep doing it until the crooks give up. So, yes, you could say that your master password is indeed uncrackable.

5 Key Reasons for Using a Password Organizer

You undoubtedly understand now why you need this awesome security tool, but let’s drill down into the most important reasons for using it.

1.     Saying goodbye to remembering passwords

How many passwords is your brain storing right now? Perhaps none if you’ve saved them all in your browser, which you shouldn’t do. It’s convenient, but a cybercriminal could easily get their hands on them that way.

Maybe you even reuse your passwords to avoid forgetting them, which is the worst thing you could do. It would put all your accounts at risk.

With a password manager, you don’t have to remember any password apart from the master one. Wherever you want to log in, simply type in the master key, and voila – you’ll be in.

2.     Generating strong passwords

This online security tool can create strong passwords for all your connected accounts. It uses a random password generator to create complex alphanumeric combinations that no one could guess.

What’s more, it reminds you to change them regularly, which you should do even without the organizer. It can frequently change them for you, which wouldn’t be inconvenient, as you never have to remember them.

3.     Enjoying a higher level of convenience

Are you one of those people who haven’t saved their passwords in a browser or a smartphone’s vault for obvious security reasons? Then you certainly know how frustrating it can be to keep typing them in every time you’re logging into an account.

With this cool piece of software, you don’t have to. You can automatically log in anywhere, as the tool will instantly retrieve the right credentials.

It also comes with autofill features, which adds an even higher level of convenience.

4.     Keeping your data safe and secure

This is quite an apparent reason for using this online security tool, but nonetheless worth mentioning.

Forget about the greater convenience and the awesomeness of not remembering passwords anymore. This tool’s primary purpose is to keep those unique strings secure, thus safeguarding your personal and sensitive data.

That’s the number one reason for harnessing its power. Its strong, military-grade encryption and real-time data-breach monitoring make it nearly impossible for cybercriminals to steal your data.

5.     Adding a few extra layers of security

Many password managers come with some additional functionalities for securing your accounts. Some of them include 2FA, while others also add biometrics, allowing you to log in using your fingerprint or a face scan.

Adding such features on top of your master password would make it impossible for anyone to access your accounts if they happen to steal your device.

How to Use a Password Organizer

If you’re not very tech-savvy, you’ll be happy to know that using a password organizer is as easy as pie. Although there are many different tools out there, they are all the same when it comes to signing up and leveraging their features.

As soon as you sign up for an account, you can start adding your passwords into the vault. There are usually three ways to do it:

  • Import your passwords from a browser
  • Input them manually
  • Save them as you browse

The third option works just like your browser. Whenever you log in to an account, the manager will ask you if you want to save the credentials to log in next time automatically.

Once you transfer your passwords, you’ll need to create a master one that will secure all of them.

The tool will also ask you if you wish to change all your passwords to make them even more secure. It will also identify any duplicates and strings that may be easy to crack and suggest you change those as well.

We highly recommend you change all of them. After all, you won’t need to store them in your mind anymore.

Depending on the tool you choose, you can also set up 2FA and any other extra security layer. Play around with all the features to see what you can do to boost your online security further.


Given that we spend most of our time online, safeguarding our devices and data should be among our top priorities. As password organizers are some of the best online security tools, utilizing one is an absolute no-brainer.



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