{"id":85566,"date":"2024-06-23T03:38:31","date_gmt":"2024-06-23T03:38:31","guid":{"rendered":"https:\/\/logmeonce.com\/resources\/2023\/11\/13\/sharepoint-governance-best-practices\/"},"modified":"2024-06-23T03:38:31","modified_gmt":"2024-06-23T03:38:31","slug":"sharepoint-governance-best-practices","status":"publish","type":"post","link":"https:\/\/logmeonce.com\/resources\/sharepoint-governance-best-practices\/","title":{"rendered":"SharePoint Governance Best Practices"},"content":{"rendered":"<div class=\"336cb5b64765e27a1a6c1bb71b941f1a\" data-index=\"1\" style=\"float: none; margin:10px 0 10px 0; text-align:center;\">\n<script async src=\"https:\/\/pagead2.googlesyndication.com\/pagead\/js\/adsbygoogle.js?client=ca-pub-4830628043307652\"\r\n     crossorigin=\"anonymous\"><\/script>\r\n<!-- above content -->\r\n<ins class=\"adsbygoogle\"\r\n     style=\"display:block\"\r\n     data-ad-client=\"ca-pub-4830628043307652\"\r\n     data-ad-slot=\"5864845439\"\r\n     data-ad-format=\"auto\"\r\n     data-full-width-responsive=\"true\"><\/ins>\r\n<script>\r\n     (adsbygoogle = window.adsbygoogle || []).push({});\r\n<\/script>\n<\/div>\n<p> SharePoint\u2064 Governance Best \u200bPractices are an important part of the overall \u200btechnical infrastructure strategy \u200dof successful \u200dorganizations, today. As SharePoint is\u200c a comprehensive and cost-effective platform for \u2064data storage, collaboration, and \u2062workflow,\u200b organizations\u2064 need to ensure \u2063they have processes in place to \u200doptimize\u200b its use. Good SharePoint Governance \u2063will\u200b enable organizations \u2062to make\u2062 better \u2063decisions, be more productive, and \u200breduce potential risks. In this article, \u2063we \u2062will discuss \u200dsome key\u2064 SharePoint Governance \u2062Best Practices\u2064 to help you\u2062 optimize its use.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_77 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/logmeonce.com\/resources\/sharepoint-governance-best-practices\/#1_Keeping_Your_%E2%80%8BSharePoint_%E2%81%A3Environment_Organized_Governance_Best_Practices\" >1. Keeping Your \u200bSharePoint \u2063Environment Organized: Governance Best Practices<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/logmeonce.com\/resources\/sharepoint-governance-best-practices\/#2_Discover_%E2%81%A4How%E2%80%8D_to_Achieve_SharePoint_Governance_Success\" >2. Discover \u2064How\u200d to Achieve SharePoint Governance Success<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/logmeonce.com\/resources\/sharepoint-governance-best-practices\/#3_SharePoint_Tips_for%E2%81%A3_Building_a_Governance%E2%81%A3_Plan_That_Works\" >3. SharePoint Tips for\u2063 Building a Governance\u2063 Plan That Works<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/logmeonce.com\/resources\/sharepoint-governance-best-practices\/#4_%E2%80%8BKeys_%E2%81%A3to_Implementing_Effective_SharePoint_Governance_Strategies\" >4. \u200bKeys \u2063to Implementing Effective SharePoint Governance Strategies<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/logmeonce.com\/resources\/sharepoint-governance-best-practices\/#Q_A\" >Q&#038;A<\/a><\/li><\/ul><\/nav><\/div>\n<h2 id=\"1-keeping-your-sharepoint-environment-organized-governance-best-practices\"><span class=\"ez-toc-section\" id=\"1_Keeping_Your_%E2%80%8BSharePoint_%E2%81%A3Environment_Organized_Governance_Best_Practices\"><\/span>1. Keeping Your \u200bSharePoint \u2063Environment Organized: Governance Best Practices<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Maintaining organization\u200b in \u2064your \u200bSharePoint \u2064environment can <a href=\"https:\/\/logmeonce.com\/free-mobile-security\/\">prevent\u200b overwhelming data\u2063 loads<\/a>, costly mistakes, \u2062and potential security risks. SharePoint \u200cgovernance best practices can help \u200byou\u2063 keep things\u2063 neat and orderly. Here are some tips\u2064 you can \u200duse to put \u200cyour\u200d governance plan into practice:<\/p>\n<ul>\n<li><strong>Designate a SharePoint Admin:<\/strong> \u200b Have one designated administrator \u2064who is responsible for \u2064overseeing \u200bthe system and\u2064 monitoring \u2064activity. This person should also set up user permissions for the system as well as manage \u200cits usage, \u200bensuring that it is used correctly \u200band not \u2063abused.<\/li>\n<li><strong>Define\u2064 Clear Metrics:<\/strong> \u2064Determine what specifically\u200c constitutes a successful SharePoint\u200c deployment and \u2064clearly define success metrics. For example,\u200d will you measure the adoption\u2064 of the system as well as\u200d its usability\u2063 and effectiveness? Additionally, \u2062define reporting expectations \u2062for who will submit performance reports on these \u2062metrics.<\/li>\n<li><strong>Create Governance Documentation:<\/strong> A detailed document \u2063should\u200d be put \u200bin place that outlines key goals, processes, and expectations for the system.\u200b This document should be shared and\u2064 review periodically to ensure that\u2063 changes are \u200bnot made without \u2063the \u200bproper processes \u2063in place.<\/li>\n<li><strong>Monitor\u2063 and Adjust:<\/strong> Follow-up\u200b on the recommendations \u200cfrom the documented\u200c governance plan.\u200c This means conducting regular audits to identify \u2064shortcomings or\u2063 areas\u2062 of concern. Update\u200d the document as needed if changes need \u200dto be\u2063 made based on these\u2063 audits.<\/li>\n<\/ul>\n<p>With thoughtful and consistent governance, you\u2063 can ensure that \u2064your\u2062 SharePoint environment is\u200b as organized\u200c and secure as it can be. These best practices can help you get\u200d started\u2064 on \u2062achieving those goals.<\/p>\n<h2 id=\"2-discover-how-to-achieve-sharepoint-governance-success\"><span class=\"ez-toc-section\" id=\"2_Discover_%E2%81%A4How%E2%80%8D_to_Achieve_SharePoint_Governance_Success\"><\/span>2. Discover \u2064How\u200d to Achieve SharePoint Governance Success<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Achieving success with SharePoint\u2063 governance is not an \u2064easy\u2063 task. It requires careful planning, dedicated resources, \u2062and \u200bongoing adjustment\u200d to keep \u200bup \u200dwith\u200c ever-evolving IT systems. Here \u2063are\u200d some tips to get\u2064 you started:<\/p>\n<ul>\n<li><b>Know Your Objectives:<\/b> It\u2019s essential to have a clear understanding\u200c of the \u2064goals \u200dyou\u2019re trying \u200dto reach with SharePoint governance. This will keep\u2064 you focused on implementing the right\u200d kinds of measures and staying on the \u2063right track.<\/li>\n<li><b>Keep Training Up\u2063 to Date:<\/b> It\u2019s essential \u2064that \u2063everyone involved\u200b in \u200cthe system understands\u200b how\u2063 to use it \u200ccorrectly. Regular training and updates\u200c help \u200densure\u2063 that everyone knows how to use SharePoint\u2064 andAdhere to Policies.<\/li>\n<li><b>Make Sure You have \u200dTools:<\/b> Governance always depends on the right\u2063 tools, and SharePoint\u2063 is no exception.\u200c Make sure your system is\u200c up-to-date with all\u200c the tools necessary\u2064 for\u200d proper management.<\/li>\n<li><b>Develop Metrics \u2063and Reports:<\/b>Gather indicators, so that you can monitor your\u200b governance and\u200c make sure it\u2019s \u200bheaded \u200bin the right\u200b direction. Develop reports, so that\u2063 you can\u2064 check the \u200bsuccess of your efforts.<\/li>\n<\/ul>\n<p>  \u2063By following these tips and applying the \u200bright measures, you\u2019ll be well on your way \u2063to achieving SharePoint governance success.<\/p>\n<h2 id=\"3-sharepoint-tips-for-building-a-governance-plan-that-works\"><span class=\"ez-toc-section\" id=\"3_SharePoint_Tips_for%E2%81%A3_Building_a_Governance%E2%81%A3_Plan_That_Works\"><\/span>3. SharePoint Tips for\u2063 Building a Governance\u2063 Plan That Works<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><strong>1. Determine the \u2063Scale of Your Governance Plan<\/strong><\/p>\n<p>It&#8217;s important to set the scope \u2062of your SharePoint governance plan before \u200dyou \u2064get \u200cstarted. Consider how many \u2064users and stakeholders will be \u2063using the platform and the scope of their\u200b roles. Will they only\u2063 be adding and managing documents or\u200d will they be\u200d <a href=\"https:\/\/logmeonce.com\/resources\/sharepoint-governance-best-practices\/\" title=\"SharePoint Governance Best Practices\">making platform-wide\u200b modifications<\/a>?<\/p>\n<p>By\u200c determining the size of\u200b your organization&#8217;s SharePoint implementation, you can\u200d plan\u2064 accordingly \u200cand\u200c create\u2063 an effective \u2062governance plan that meets everyone&#8217;s\u200d needs.<\/p>\n<p><strong>2. Establish Guidelines for Content\u2062 Management<\/strong><\/p>\n<p>Creating and enforcing a\u2062 set of guidelines for content management is\u2062 essential\u2063 to ensure the successful governance of any\u2062 SharePoint site.\u200c Work with \u2062the\u200c stakeholders in your organization to define the specific roles and \u2063permissions that each team member will \u200bhave access to. \u2064<\/p>\n<p>Additionally, set up a system for reviewing \u200ddocuments for \u200bcompliance, accuracy, and security. Defining an\u200b auditing process for content management is also important \u2063to ensure your governance \u2064plan remains up to date and effective.<\/p>\n<h2 id=\"4-keys-to-implementing-effective-sharepoint-governance-strategies\"><span class=\"ez-toc-section\" id=\"4_%E2%80%8BKeys_%E2%81%A3to_Implementing_Effective_SharePoint_Governance_Strategies\"><\/span>4. \u200bKeys \u2063to Implementing Effective SharePoint Governance Strategies<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Most enterprises use \u2064SharePoint to store and manage data, boost \u200bworkflow efficiency, and\u2062 improve collaboration. To \u200cmaintain\u200b control\u200d over SharePoint in \u2064a corporate setting, it\u2019s\u2062 essential to have robust governance strategies. Here \u2064are four \u2063crucial : <\/p>\n<ul>\n<li><strong>Create\u2064 a Governance Plan:<\/strong> Establishing a governance plan \u200dis\u2062 essential for defining\u200c roles, governing content, and \u2064deciding who can access what. It \u200calso\u2063 helps to\u2064 provide\u2063 a framework for establishing rules and\u200b regulations \u200cthat will ensure data \u200csecurity and prevent unauthorized access.<\/li>\n<li><strong>Define Your Technical\u200d Guidelines:<\/strong> \u200cCompanies should\u2063 set \u200dtechnical guidelines to ensure their SharePoint \u2064environment\u2062 is \u200boptimized\u200c for\u2064 their\u200b specific needs. This includes deciding \u2063on \u200boperational standards,\u2064 setting performance\u200b expectations, and instituting security measures.<\/li>\n<li><strong>Establish a Communication \u200dand \u200cTraining \u200cStrategy:<\/strong> A training \u200cplan should \u200dbe implemented to help\u200d employees understand how to use SharePoint\u200c in \u2064a\u2062 secure, \u200ccompliant, and effective manner. A \u200bcommunication strategy \u2062should \u200dalso be put in \u200cplace to \u200bensure everyone is\u200d notified \u200bwhen \u2064changes or updates are made \u200bto the platform.<\/li>\n<li><strong>Monitor and Review on a\u200d Regular Basis:<\/strong> \u200cCompanies should monitor and review their SharePoint environment regularly to ensure it is up to date. Any changes\u200b should be documented and adjustments should be made if needed.<\/li>\n<\/ul>\n<p>Having\u200c the \u200bright\u2063 governance strategies in place is vital for ensuring a secure and compliant SharePoint environment. By \u2062following these four\u2062 keys to efficient \u200cgovernance, companies can ensure their data remains \u200csecure and \u200ctheir SharePoint environment remains\u2062 optimized \u2062for their specific needs. \u200c <\/p>\n<h2 id=\"qa\"><span class=\"ez-toc-section\" id=\"Q_A\"><\/span>Q&#038;A<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Q: What \u2063is \u2063SharePoint Governance?<br \/>\nA:\u200c SharePoint Governance is a set of \u200bpolicies, procedures \u200band \u200cstandards\u200c to manage\u200b how \u2063SharePoint information and technology\u200d is used. \u2064It helps ensure that your\u200c organization\u2019s intranet or website is being \u200bused efficiently and\u200b securely. \u200c<\/p>\n<p>Q: Why is\u200d SharePoint Governance\u200b important?<br \/>\nA: SharePoint Governance \u2064is\u200b important \u200cbecause it helps \u200censure that your organization\u2019s intranet\u200d or website is organized and secure. It also helps you better\u200d manage\u2062 data and content, identify potential risks, and make sure \u200beveryone is \u200cusing the system according \u2062to\u2062 your organization\u2019s \u2064standards.<\/p>\n<p>Q:\u200b What are\u200b some best practices for SharePoint \u200dGovernance?<br \/>\nA: When it comes to SharePoint Governance it\u2019s important to stay organized. You\u200d should\u200d set \u2064up a governance team and create \u2064a governance\u200d plan to manage the system. You should also \u2064create user roles and set up permissions\u2063 for different\u2063 levels of\u200c access, establish\u2062 a content review \u2063process, and regularly review\u200c your system\u2019s performance. Finally, make \u2064sure to keep\u2064 your \u200bsystem up \u200bto date \u200cwith the latest \u200dsecurity patches. Take \u200baway from this\u2064 article\u200b is that\u200d good SharePoint \u200dgovernance best practices require up-to-date security solutions. \u2063The \u2063simplest\u2062 and\u2062 most efficient route to achieving security, particularly\u2062 when dealing with cloud storage sites,\u2062 is to create a FREE    \u2063account\u2064 with Cloud Encrypter for\u200b the ultimate protection \u200bof files stored online.\u2064 So, \u2064don&#8217;t wait and head \u2062over to \u200b   .com\u200d to\u2062 take control of\u2063 your \u200bSharePoint Governance Best\u200b Practices today! <\/p>\n\n<div style=\"font-size: 0px; height: 0px; line-height: 0px; margin: 0; padding: 0; clear: both;\"><\/div>","protected":false},"excerpt":{"rendered":"<p>SharePoint\u2064 Governance Best \u200bPractices are an important part of the overall \u200btechnical infrastructure strategy \u200dof successful \u200dorganizations, today. As SharePoint is\u200c a comprehensive and cost-effective platform for \u2064data storage, collaboration, and \u2062workflow,\u200b organizations\u2064 need to ensure \u2063they have processes in place to \u200doptimize\u200b its use. Good SharePoint Governance \u2063will\u200b enable organizations \u2062to make\u2062 better \u2063decisions, [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[19737],"tags":[16710,8678,1741,6083,7221,1739,908,1480,8705,24242],"class_list":["post-85566","post","type-post","status-publish","format-standard","hentry","category-two-factor-authentication","tag-governance","tag-sharepoint","tag-best-practices","tag-collaboration","tag-compliance","tag-data-security","tag-infrastructure","tag-strategies","tag-training","tag-user-adoption"],"acf":[],"_links":{"self":[{"href":"https:\/\/logmeonce.com\/resources\/wp-json\/wp\/v2\/posts\/85566","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/logmeonce.com\/resources\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/logmeonce.com\/resources\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/logmeonce.com\/resources\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/logmeonce.com\/resources\/wp-json\/wp\/v2\/comments?post=85566"}],"version-history":[{"count":0,"href":"https:\/\/logmeonce.com\/resources\/wp-json\/wp\/v2\/posts\/85566\/revisions"}],"wp:attachment":[{"href":"https:\/\/logmeonce.com\/resources\/wp-json\/wp\/v2\/media?parent=85566"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/logmeonce.com\/resources\/wp-json\/wp\/v2\/categories?post=85566"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/logmeonce.com\/resources\/wp-json\/wp\/v2\/tags?post=85566"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}